Project management methods, systems, technology and demands are forever changing.You can be an expert on one of the above one day and feel completely overwhelmed the next. This is why it’s important to keep yourself informed and stay on the leading edge of project management knowledge.
This will be a discussion on the 7 ways to be the best project manager in any industry you may find yourself in.
Step 1: Avoid Micromanagement
Micromanagement should only be used as and when necessary. However this will not be the case when the following takes place. When:
- Project Managers do not understand their team members well,
- Project managers do not apply time management principles,
- There is constant communication break downs and the project manager lacks great problem-solving skills.
Step 2: Evaluate priorities
There are various methodologies out there for Project Managers such as Agile methodology, waterfall etc. The Project Manager together with the team can choose one that will help them best evaluate their tasks.
- This is done as per the skill sets of the team, the time available and the resources available.
- This way the team is able to adapt to unforeseen changes in the project completion phase.
- For example with the Agile methodology the team goes into any project expecting there will be constant re-evaluation of the steps to accomplish project at hand.
- As a result the team can choose to best use their time and resources by following this approach.
Step 3: Manage time effectively
All projects have set deadlines and/or time frames. In order for Project Managers to accomplish tasks at these set deadlines, it is important to manage time effectively at all times. Every second, minute, hour, day counts.
- The Project Manager needs to master the skill of maintaining the crucial balance of being productive during production hours and also allowing them free time.
- It is important that the team is aware of such deadlines and time frames as they are the ones contributing to the actual work that needs to be accomplished.
Step 4: Communication is key
Every great project manager is one that values the power that comes with effective communication within the team.
- One needs to not only be able to communicate well with the team but with other stakeholders as well- that is the gist of Project Management any day.
- As failure to do so can amount to great dissatisfaction, miscommunication as far as tasks are concerned to both the team(s)and clients.
Step 5: Understanding psychology
When working with people- in this case employees it is imperative that the Project Manager understands how to work with each single employee.
- Understanding their different capabilities in accomplishing tasks, the time it takes them to complete such tasks and what skills/ aspects of their work they are good at.
- All this contributes to the overall team performance, also it lets the Project Manager be aware of the strengths and weaknesses of the team.
Step 6: Equipping the team
As a project manager your most valuable asset is the Human Capital. In order for the projects to be completed effectively and according to set standards.
- It is important for the team to be up-to date with new and existing technology that relates to the business.
- This way the team can help the business in acquiring more projects and gaining profitability.
Step 7: Great problem-solving skills
Project managers do not only get to be assigned projects, but they also get to be assigned problems too. That is just the way it is.
- Therefore a Project Manager with good problem-solving skills is a much needed and best trait of any project manager.
- As depicted on the image above, solving problems revolves around knowing what steps to take to go about solving each problem that is presented.
The 7 steps that have been outlined above are sure-fire ways to help project managers stay ahead of the curve whilst offering the best project management skills to the teams and organization (s) they work for. It is of great benefit to any organization for project managers to familiarise themselves with the steps outlined above. That way, competency, profitability, happy and healthy working relations, and staff can be assured in organizations.